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Storing Your Tax Documents

 

We apologize to any of our regular readers who thought they escaped our blog without having to read about taxes, for today we’re posting our inaugural tax article. True, with May 1 as the last day to file, you may think we’re late. Tax season is over, after all, but here at Abacus Self Storage we aren’t worried about the ins and outs of filing your return. Our concern is your growing pile of tax documents taking over your home office or place of business.

You may be tempted to toss everything in the recycling bin now that tax day has come and gone for another year, but you’d do well to ignore that impulse. The Canada Revenue Agency requires you to keep any supporting documents for up to six years after you file. Six years is how long the CRA can go back and reassess older tax returns. It may ask to see any document or receipt you used as proof of deduction, including but not limited to your T3s, T4s, and T5s.

Failure to provide the records they need could cancel the deduction or credit you received, and you’ll owe the government that amount. In extreme cases, it may also result in prosecution. If you’re convicted of failing to maintain proper records, you could face jail time and/or a $1,000 fine.

Now you can understand the need to keep these records, but retaining these documents isn’t ideal if they’re taking over your work space with clutter.

If you miss the surface of your desk or if it’s been a while since you could close your filing cabinet, it’s time to think about our secure document storage. We have ample space in each of our facilities across the GTA to help you reorganize your life and stay on the CRA’s good size.

Our smallest units are roughly the size of a closet and are perfect for individuals who need a little extra space in order to declutter. Meanwhile, we have units that would better suit local businesses, as we have space that’s big as a large garage that can fit as much as the contents of a 3–4 bedroom house.

Each of our facilities is also equipped with the highest quality packing materials, including banker boxes for all of your file folders. Just speak with one of our representatives to learn about the materials we have on hand. Of course, you’re more than welcome to move in your own filing cabinets, shelving units, and other accessories to help keep you organized.

Take a look at these resources if you’re having trouble conceptualizing what ‘organized’ means within the confines of our commercial storage units. There are quite a few organizational gurus who suggest going digital by scanning all of your documents, which would certainly save space. But the initial act of transferring from physical paper to digital file could take more time than you’re willing to invest. Luckily, there are many more experts who offer up ingenious ways to organize your tax records here.

Once you’ve gleaned all of their secrets, you’ll know exactly how to put our storage units to use. But first, you’ll need to rent one. Give us a call now that tax season is over, and we’ll set you up with the perfect space to save on clutter and trouble with the CRA.

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Client Testimonials

  • September 1, 2012. From my first call and enquiry, it has always been a pleasure dealing with the staff at Abacus Self Storage, where they provide outstanding customer service.

    Cathy
  • November 14, 2011. We have been entirely pleased with Abacus` service and pleasant and professional policies.  They are very quick to respond to inquires and do their best so that our experience utilizing their storge facility is pain and stress free. Thank you.

    Adriana
  • August 31, 2012. As a customer of many years, I commend Abacus for clean, well-lit and maintained, secure premises with huge carts now for ease of moving items. Customer Service, under Jane`s managment, is efficient and friendly. In fact. I consider the team as friends.

    Carol
  • August 25, 2012. I was amazed at how organized everything was at Abacus, and Jane`s service was exceptional!! Our locker was totally in order and well lit. the gates and doors work....everything went without a hitch! What a joy to work with a company that really knows their business, and cares...

    Glen
  • September 12, 2012. I have never seen a storage facility so clean. The unit is dust free. I can`t believe how clean the property is. Please tell the owner how impressed I am .

    Danny
  • Dear owner, Your site manager Jane is great! Jim C.

  • Cleanest seft storage I`ve seen I have used self-storage places 3 times in Canada and I was very impressed on how clean is this place. Other pros: Good location (convinient for me :), very friendly staff, and good price. I do recommend this place. 2011-08-03

  • August 30, 2012. Very clean unit. Great security system. Wonderful organization.

    Faranita
  • 04-17-2014-My girlfriend and I are moving into a new place together and we had to find a secure, affordalble and  convenient storage facility to store our belongings, while we are transitioning to a new apartment. Jane made us feel extremely confident that we were choosing the right place. She helped...

    Scott and Ola, Scottola
  • I found this storage facility to be immaculate. The staff is very professional and friendly. Jane, who is the manager her pleasant personality made the stressful event seem effortless. The owner takes very good care of the facility, the storage units are extremely clean and spacious, there prices...

  • 04-30-2013-just rented a storage locker from Abacus Self Storage. They are well organized , courteous, well organized and efficient. The locker is spotlessly clean and I am very pleased with the experience. They provide a lock and also had a special on the space rental on the second floor where I paid...

    Elyse Pomeranz
  • August 26, 2012. Friendly and helpful staff. clean and professional facility! A truly great place to store things! Highly recommended!

    Elmira and Brian
  • We have been with Abacus for a few years and we have never had a problem. The place is always clean, tidy and well kept, they are very nice to deal with and have great customer service. They look out for the customer and we like that. We highly recommend Abacus to anyone looking for storage, and...

  • Hi guys, I just recently rented a 10x10 storage unit from you guys and decided to write a review. When I first walked into the office, I was impressed how organized it looked, it was not like the other storage companies I previously visited. It was cleaned, smelled nice and most importantly I was greeted...

    Behzad
  • We are very happy with storage location, facility is alway`s clean and accessible. Anna S

    Anna S
  • thank you for all your help, you are great great to do bussiness with you thank you

    Maria Paheco
  • I have used Abacus twice in the last 5 years. Terrific service, good rates, exceptionally clean. If I need to use a self storage facility again in the future these are the people I would go to.

    Louise K
  • September 1, 2012. Abacus Self Storage was recommended to me from clients I had sold a home to several years ago. I have found Jane and all the staff to be unbelievably kind to me as well as patient and understanding. I will always recommend this storage facility to anyone I know. I thank everyone there...

    Morrissa
  • August 23, 2012. I have been a client of Abacus for over two years, and can recommend their services. Jane and her team are always pleasant and helpful, and the premises are clean and secure. In short, an enjoyable experience!

    Barry
  • I,ve been with you for a decade now and am glad to say how pleased I am with the high calibre of your personnel. Specifically, Jane`s ever friendly, courteous, helpful nature make my visits a joy. She takes genuine interest in us and I send my appreciation. Also, David goes out of his way to assist...

  • Thank you so much for excellent services. I like the way how the renting storage is organized. It is easy and fast. The customer service is so good!!! People at the front desk are very friendly and helpful at all given time. Thanks again. Galyna

    Galyna
  • Satisfied on cleanleness, location, efficient management and reasonable priced.

    Raymond Tam
  • Hi there, this messge is for Jane, I just wanted to leave a thank you. Holly was just wonderful, she is professional and she is helpful and it was really kind of her to help me sign in yesterday. I just wanted to let Jane know that Holly is a wonderful resource person and I`ll see you guys later. Bye...

  • September 10, 2012. Abacus Self Storage staff have been very helpful, friendly and accessibe. The facility is clean, bright and ideal. I definitely recommend it.

    Janine
  • April 2013-Very knowledgeable and helpful staff. One stop shop to buy all packing and moving supplies. Very clean, bright and secure storage facility, that can be easily accessed. Would highly recommend to anyone looking for a storage facility!

    Jodi M
  • I just wanted to drop a quick not to say how much of a pleasant experience it was to reserve our unit and how easy it is to use. At a very stressfull time ( with moving) it`s great to have something go so smoothly.

    Jeff Dunning
  • August 24, 2012. Very happy with service.

    Marlene
  • September 13, 2012. Walking into the office, I knew this was the place I wanted to store our belongings. Jane was so helpful and accommodating. The place was very clean and well laid out for moving and manouevering your way around. I know I found the place when I walked into Abacus.

    Tita
  • November 21, 2011. Nice clean premises. Staff have been very helpful!

    Bruce
  • Great customer service at the Richmond Hill location! We`ve had a storage locker here for just over a year, and the facility is always clean and well-lit. Extremely well-maintained and the staff are super-friendly! :) They even went so far as to help us find an alternate supplier of packing peanuts when...

    Pete
  • August 27, 2012. The Team at Abacus is professional, very helpful and courteous-always giving a little bit extra and doing a little bit more that what is asked. The facilities are well-run, clean and secure. I highly recommend them.

    Susan
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